Privacy Policy

1. Who We Are

The Author Foundry LLP is a publishing partner and community for new authors, offering writing workshops, author-development initiatives, editorial support and publishing-related services.

Registered office:
3264, Prestige Beverly Hills, Golden Mile Road, Kokapet, Hyderabad, Telangana, 500075, India.

Privacy contact: hello@theauthorfoundry.com
Website: https://theauthorfoundry.com/

2. Information We Collect

Depending on how you interact with us, we may collect the following information:

• Contact information: Your name, email address, phone number, city and social media handle, where provided.
• Enquiry and registration information: Details you submit when contacting us, registering for workshops or online sessions, joining our community, or expressing interest in our services.
• Responses and feedback: Information you voluntarily share through questionnaires, reflection exercises, feedback forms or other event-related activities.
• Communications: Messages and correspondence you exchange with us by email, through our website or via other communication channels.
• Technical information: Certain information relating to your visit to our website, such as browser, device, usage or cookie data, may be collected through website infrastructure, security tools or analytics services, where enabled.

Please avoid submitting sensitive personal information through our forms unless it is specifically requested and necessary.

3. How We Use Your Information

We use personal information for legitimate business and operational purposes, including to:

• Respond to enquiries and provide information about our services.
• Process registrations and administer workshops, online sessions and other events.
• Send confirmations, joining instructions, reminders and other essential event communications.
• Facilitate participation in community activities where you have chosen to participate.
• Understand participant feedback and improve our workshops, content, website and services.
• Communicate information about future workshops, publishing opportunities, events and other offerings, where you have opted in or where otherwise permitted by applicable law.
• Maintain website functionality, protect our systems, prevent misuse and meet applicable legal or regulatory obligations.

We seek to collect and use only information reasonably necessary for the relevant purpose.

4. Consent and Your Choices

Where consent is required, we will seek it for the relevant purpose. You may choose not to provide optional information, although this may limit our ability to provide certain services or communications.

Registering for an event does not, by itself, require you to subscribe to ongoing promotional communications. Where we offer a separate marketing opt-in, it is voluntary.

You may withdraw consent for optional communications or request that we stop using your information for a particular purpose, subject to applicable law and any legitimate requirements to retain certain records. Withdrawal does not affect processing that took place lawfully before the withdrawal.

5. WhatsApp Groups and Community Participation

We may offer an optional WhatsApp group or another communication channel for participants in a particular event or activity.

Joining such a group is voluntary. Depending on the platform and its settings, other group members may be able to view your phone number, profile name, photograph or other profile information. Messages you post may also be visible to group members.

Please join only if you are comfortable with these arrangements. We will explain the purpose and intended duration of temporary event groups when inviting you to participate.

The privacy practices of WhatsApp and other third-party platforms are governed by their respective policies. We do not control how those platforms process information.

6. When We Share Information

We do not sell your personal information or share it with third parties for their independent promotional purposes.

We may share relevant information, where necessary and appropriate, with service providers who help us operate our website and business. These may include website hosting and form services, email providers, event or video-conferencing platforms, analytics or security providers, and other technical or administrative service providers.

Such providers may process information on our behalf or under their own applicable terms, depending on the service. We seek to use appropriate providers and take reasonable steps to protect information handled through them.

We may also disclose information where required by law, legal process or a lawful request from a competent authority, or where reasonably necessary to protect our rights, users, systems or business.

7. Cookies and Website Technologies

Our website or its service providers may use cookies or similar technologies to support website functionality, security, performance and, where enabled, analytics.

You may be able to manage cookies through your browser settings. Disabling certain cookies may affect website functionality.

The specific cookies and technologies in use may depend on the website tools and integrations enabled at a given time.

8. Data Storage, Security and Retention

We take reasonable steps to protect personal information against unauthorised access, loss, misuse, alteration or disclosure. These measures may include access controls and the use of service providers that offer appropriate security safeguards.

No method of online transmission or electronic storage is completely secure, and we cannot guarantee absolute security.

We retain personal information only for as long as reasonably necessary for the purposes described in this Policy, including administering events, responding to enquiries, maintaining relevant business records, resolving disputes and meeting legal obligations. Retention periods may differ depending on the type of information and the reason it was collected.

When information is no longer required, we will take reasonable steps to delete it or otherwise dispose of it appropriately, subject to applicable legal and operational requirements.

9. Third-Party Websites and Services

Our website or communications may contain links to third-party websites, platforms or services. Their privacy practices are governed by their own policies, and we are not responsible for their content, security or data-handling practices.

We encourage you to review the relevant privacy policies before providing personal information to third parties.

10. Your Privacy Requests

Subject to applicable law, you may contact us to:

• Request information about the personal information you have provided to us.
• Request correction or updating of inaccurate information.
• Request deletion of information where retention is no longer necessary or deletion is otherwise available under applicable law.
• Withdraw consent for optional processing or promotional communications.
• Raise a concern about how your information has been handled.

To make a request, email hello@theauthorfoundry.com with the subject line “Privacy Request”. We may need to verify your identity before acting on a request.

We will review and respond to requests in accordance with applicable law. Certain information may need to be retained where required by law or for legitimate record-keeping purposes.

11. Children's Privacy

The Author Foundry may offer writing workshops, educational activities and other author-development initiatives for children and young people in the future.

Where our activities involve children, we will implement appropriate safeguards and comply with applicable child-protection and data-protection requirements, including obtaining verifiable parental or lawful guardian consent where required by law, before collecting or processing children's personal information.

We will take appropriate steps to ensure that information relating to children is collected and used only for specified, necessary purposes connected with the relevant activity, and that suitable safeguards are in place for registration, communication and participation.

Parents or lawful guardians who have questions or concerns about a child's personal information may contact us at hello@theauthorfoundry.com.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website technologies, business practices or applicable legal requirements. The updated version will be published on this page with a revised “Last updated” date.

We encourage you to review this page periodically.

13. Contact Us

If you have questions, concerns or requests relating to this Privacy Policy or our handling of personal information, please contact:

The Author Foundry LLP
Email: hello@theauthorfoundry.com
Website: https://theauthorfoundry.com/